Sharing Data

Sharing Data

Overview

Before you begin work on this assignment, be sure you have read the Case Study and reviewed the feedback received on your Stage 1 assignment. Refer to the System Recommendation Report Table of Contents below to see where you are in the process of developing this report.

As a professional medical consultant, your next step in developing your recommendation for an EHR system is to determine what data will need to be shared with other organizations and how that data will be shared.

System Recommendation Report

Table of Contents

Introduction (Stage 1)

I. Organizational Analysis and Requirements (Stage 1)

A. Introduction

B. Organizational Strategy

C. Strategic Use of Technology

D. Components of an Information System

E. Requirements

F. Summary

II. Sharing Data (Stage 2) 

A. Introduction

B. Need to Share Data

C. Types of Data to be Shared

D. Data Interchange Standards

E. Summary

III. Ethical, Legal and Regulatory Policy Issues (Stage 3)

A. Introduction

B. Table of Ethical, Legal and Regulatory Policy Issues

C. Addressing the Most Difficult Issue

D. Summary

IV. System Recommendation (Stage 4)

A. Introduction

B. Proposed IT solution

C. How the Proposed IT Solution Meets the Requirements

D. Improvements from Proposed IT Solution

E. Implementation Considerations

F. Summary

Conclusion (Stage 4)

References

System Recommendation Report (SRR), Section II – Sharing Data

Section II of the SRR document addresses the need for the Midtown Family Clinic to share data with other organizations. As part of analyzing the requirements for the new system, one step is to consider how that system will enable the Midtown Family Clinic to exchange electronic data with other health organizations – such as other providers, pharmacies, insurance companies, and even patients themselves. The case study mentions several of these. For this assignment you will select two types of external organizations and describe what kind of data would flow between the Midtown Family Clinic and those organizations and how that can be done effectively.

Stage 2 Assignment Instructions

The first step is to incorporate the feedback you received on your Stage 1 assignment, making any needed corrections or adjustments. For this assignment, you will add Section II of the System Recommendation Report (SRR).

Using the case study, the overview above, Course Content readings, and external resources, develop your Section II on Sharing Data. Approximate lengths for each section are provided as a guideline; be sure to provide all pertinent information. Apply specific information from the case study to address eacharea listed below.

II. Sharing Data

A. Introduction – Introduction to this section describing what is included. (3-4 sentences)

B. Need to Share Data – Review the Midtown Family Clinic Case Study and identify two types of external organizations (e.g., hospitals, nursing homes, rehabilitation centers, laboratories, pharmacies, health insurance providers, etc.) with which the Midtown Family Clinic needs to communicate and the purpose of the communication. (Introductory sentence and list of two external organizations and the purpose of their communication with the Midtown Family Clinic, providing specifics from the Case Study.)

1. External Organization #1 and purpose of communication.

2. External Organization #2 and purpose of communication.

C. Types of Data to be Shared – In Stage 1, Section C.3., Data, you took an initial look at the types of data the new EHR system will process.  But now we’re going to take that a step further and add a layer of complexity by considering the needs and requirements of different external organizations. Using the two external organizations you listed in Section A above, list five data items, or data elements, that would be shared with each external organization, and explain whether that information is going out from the Midtown Family Clinic or coming in from each of the two external organizations. Feel free to consult the list you developed for Section C.3 of your Stage 1 assignment. Some of these data elements may come from that list if they are appropriate for this purpose; however, other, different, data elements may be listed here. Note: For full credit, a different list of data elements should be provided for each organization (no duplicates in the table below, although data elements may be repeated from Section C.3). (Provide an introductory sentence and copy the table and insert information within.)

Organization #1 (replace with your organization from above)
Data Element or Item Data Goes TO/FROM Midtown Family Clinic
1.
2.
3.
4.
5.
Organization #2 (replace with your organization from above)
Data Element or Item Data Goes TO/FROM Midtown Family Clinic
1.
2.
3.
4.
5.

D. Data Interchange Standards – Conduct some external research and identify a data interchange standard that would apply to the data that is exchanged with each external organization. The standard you select should apply to one or more of the data elements you listed above for each organization. Provide a brief description of what the standard is, what it requires, why it is important and how it applies to the data elements listed and the Midtown Family Clinic EHR system. Note: For full credit, two different data interchange standards are required. (There are some specific data interchange standards that apply to health data exchange; if the same standard applies to the data exchanged with both organizations, explain how it relates to each.) (Introductory sentence and list of two external organizations and the information shown about the Data Interchange Standard selected for each, providing specifics from the Case Study.)

1. External Organization #1

a. Data Interchange Standard and description

b. What the Data Interchange Standard requires

c. Why the Data Interchange Standard is important

d. How the Data Interchange Standard applies to the data elements listed and the Midtown Family Clinic EHR system

2. External Organization #1

a. Data Interchange Standard and description

b. What the Data Interchange Standard requires

c. Why the Data Interchange Standard is important

d. How the Data Interchange Standard applies to the data elements listed and the Midtown Family Clinic EHR system

E. Summary – briefly summarize the content of this section and tie the information together for the reader. (3-4 sentences)

Formatting Your Assignment

For academic writing, the writer is expected to write in the third person. In third person, the writer avoids the pronouns I, we, my, you, your, and ours. The third person is used to make the writing more objective by taking the individual, the “self,” out of the writing. This method is very helpful for academic writing, a form in which facts, not opinion, drive the tone of the text. Writing in the third person allows the writer to come across as unbiased and thus more informed. The Report is to be written for the Midtown Family Clinic, and reference should not be made by name to individuals who own or work in the Clinic.

· Include the Introduction and Section I, revised according to any feedback received, and add to it Section II.

· Write a short concise paper: Use the recommendations provided in each area for length of response. Content areas should be double spaced; table entries should be single-spaced. It’s important to value quality over quantity. Section II should not exceed 4 pages.

· Ensure that the table is preceded by an introductory sentence that explains what is contained in the table, so the reader understands why the table has been included.

· Use at least two resources with APA formatted citation and reference. Use at least one external reference and one from the course content.

Compare your work to the Assignment Instructions above and the Evaluation Criteria/Grading Rubric below to be sure you have met content and quality criteria. Do not overlook this step. Read your work out loud or have your computer read it to you. Fix the grammar and other areas identified.

· Submit your paper as a Word document, or a document that can be read in Word.

· Your submission filename should be as follows: Lastname_firstname_Stage_2

EVALUATION CRITERIA/GRADING RUBRIC:

Criteria

90-100%

Far Above Standards

80-89%

Above Standards

70-79%

Meets Standards

60-69%

Below Standards

< 60%

Well Below Standards

Possible Points
Section Introduction and Summary 9-10 Points

Provides effective introduction and summary to Section II; is clear, logical, derived from the Case Study; demonstrates a sophisticated level of writing.

8.5 Points

Provides an introduction and summary to Section II; is clear, logical, and derived from the Case Study.

7.5 Points

Provides an introduction and summary to Section II; is adequate, and derived from the Case Study.

6.5 Points

Not clear, logical and/or derived from the Case Study. Or, either the introduction or summary is not included.

0-5 Points

Not included, or demonstrates little effort.

10
Need to Share Data

Two external organizations and the purpose of their communication

9-10 Points

Organizations and communication are clearly appropriate and explained in detail using course vocabulary; demonstrates understanding of course concepts, analysis, and/or critical thinking.

8.5 Points

Organizations and communication are appropriate and well explained using course vocabulary; demonstrates understanding of course concepts and critical thinking.

7.5 Points

Organizations and communication are provided.

6.5 Points

Fewer than two organizations are identified, or are incorrect; and/or explanation of the communication between them and the Midtown Family Clinic may lack demonstration of understanding of course concepts, analysis, and/or critical thinking.

0-5 Points

Identification of external organizations and/or explanation of communication is incomplete or inadequate.

10
Types of Data to be Shared

5 data elements for each organization and direction of flow

27-30 Points

Data elements are correctly identified and are different for each organization; the direction of the data flow is appropriate to the case study; strongly demonstrates understanding of course concepts, analysis, and critical thinking.

24-26 Points

Data elements are correctly identified; the direction of the data flow is appropriate to the case study; demonstrates understanding of course concepts, analysis, and critical thinking.

21-23 Points

Data elements are identified; direction of the flow of data is appropriate to the case study.

18-20 Points

Fewer than 5 data elements may be presented for each of the two external organizations; flow of data may be less than correct, or not appropriate to the case study.

0-17 Points

Data elements and flows are not presented or are not appropriate to the case study, or are otherwise inadequate.

30
Data Interchange Standards

Two standards with description, requirement, importance and applicability

27-30 Points

Two different data interchange standards are listed and explained, and are applicable to the case study, with complete explanations of the standards, what they require and why they are important.

24-26 Points

At least one data interchange standard is explained, along with how it applies to the data interchange with both external organizations, is applicable to the case study, with a complete explanation of the standard, what it requires and why it is important.

21-23 Points

At least one data interchange standard is explained, along with how it applies to the data interchange with both external organizations, is applicable to the case study, with an explanation of the standard, what it requires and why it is important.

18-20 Points

At least one data interchange standard is explained, but how it applies to the data interchange with both external organizations or to the case study is incomplete; and/or explanation of the standard, what it requires and why it is important may be incomplete.

0-17 Points

Data interchange standard is not identified; only one organization/data standard are identified; or explanation is severely lacking.

30
Research

Two or more sources–one source from within the IFSM 305 course content and one external (other than the course materials)

9-10 Points

Required resources are incorporated and used effectively. Sources used are relevant and timely and contribute strongly to the analysis. References are appropriately incorporated and cited using APA style.

8.5 Points

At least two sources are incorporated and are relevant and somewhat support the analysis. References are appropriately incorporated and cited using APA style.

7.5 Points

Only one resource is used and properly incorporated and/or reference(s) lack correct APA style.

6.5 Points

A source may be used, but is not properly incorporated or used, and/or is not effective or appropriate; and/or does not follow APA style for references and citations.

0-5 Points

No course content or external research incorporated; or reference listed is not cited within the text.

10
Format 9-10 Points

Well organized and easy to read. Very few or no errors in sentence structure, grammar, and spelling; double-spaced, written in third person and presented in a professional format.

8.5 Points

Effective organization; has few errors in sentence structure, grammar, and spelling; double-spaced, written in third person and presented in a professional format.

7.5 Points

Some organization; may have some errors in sentence structure, grammar and spelling. Report is double spaced and written in third person.

6.5 Points

Not well organized, and/or contains several grammar and/or spelling errors; and/or is not double-spaced and written in third person.

0-5 Points

Extremely poorly written, has many grammar and/or spelling errors, or does not convey the information.

10

TOTAL Points

Possible

100

IFSM 305 Stage 2: Sharing Data 11/17/2017 1


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